The Complete Guide
for Asana Backup and Recovery

Elena Humeniuk

PPM Consultant

Modern business practices entail that organizations have the best project management systems. Such innovative tools enable businesses to manage a project and enjoy scalable portfolio performance efficiently. While Asana offers commendable project management functionality, PMO directors must ensure that mission-critical data are safe throughout the project lifecycle. So, organizations look for the best third-party tool to quickly backup Asana and restore lost data, and help reduce the overall risk of data loss.

The need for Asana data backup and recovery

Asana is not foolproof against data loss like some other project management solutions. There is always an increased risk of human errors that can cause:

• Loss of clients’ sensitive information.
• Clients can claim negligence.
• Damaging downtime leads to potentially significant productivity and financial losses.
• Loss of essential clients, reliability, and your competitive advantage.

It pays to take an active approach to secure mission-critical company data. You need the best backup and restore tool that guarantees recover deleted tasks on your Asana project portfolio. FluentPro Backup is the top solution for this need.

Find out how to restore Asana data automatically

Learn more

Secure mission-critical data

Many companies that once struggled to develop a solution protecting against data loss on Asana have now succeeded. They chose the fully automated Asana backup and recovery tool, FluentPro Backup.

How to back up Asana

While Asana doesn’t offer a native feature to back up an entire account, users can manually export each project and a list of tasks. This manual Asana backup export is beneficial for generating individual reports for specific projects.  

However, resorting to third-party solutions is necessary for users requiring frequent backups of entire workspaces or, for instance, all tasks simultaneously.  

Applications such as FluentPro Backup are designed to duplicate an entire Asana workspace automatically, preserving it on a secure server and ensuring Asana data security. Users have the flexibility to determine the frequency of these backups and specify which elements to include in the backup. 

These applications also furnish tools for seamlessly restoring the backed-up data to your Asana workspace whenever needed. 

How to back up Asana projects

As indicated above, you can back up Asana projects manually, either using the tool’s native features or using third-party apps. Let’s first explore Asana’s native functionalities. 

Back up Asana using the export functionality

One method to conduct a manual backup involves exporting each project individually. This process generates a comprehensive list of all tasks and associated details within a project. Follow these steps to initiate the project export: 

1. Navigate to the desired project. 
2. Click the dropdown arrow to reveal Project Actions. 
3. Choose Export/Print from the options. 
4. Select either JSON or CSV. 

If you opt for JSON, a link to the JSON file will open in a new tab. Alternatively, choosing Asana export to CSV will result in downloading the file directly to your computer. 

How to back up Asana tasks

Asana also allows to export tasks not associated with any specific project. Follow these steps to export data from Asana using this method: 

1. Navigate to My Tasks. 
2. Click on the dropdown menu positioned at the top. 
3. Choose the option to Export CSV. 

Additionally, users can export a list of tasks assigned to a specific individual. To do this, visit each member’s profile, click on the dropdown arrow next to their name, and select the Asana Export to CSV option.  

Although Asana provides the above capabilities, relying solely on manual exports for comprehensive and repetitive backups can take time and effort. That’s where third-party apps like FluentPro Backup are helpful. 

Asana backup and recovery are made easy with FluentPro Backup

FluentPro Backup is a third-party software with extensive features. It is designed to work with project management systems like Asana to protect organizations from losing critical data in times of emergency. Hundreds of organizations, such as the Fortune 500, actively use this software for obvious reasons.

Automated Asana backups 

First, FluentPro Backup for Asana is user-friendly; no complexities are involved. To start, you only need to sign up with the FluentPro Backup platform. Then log into your account and start enjoying the complete protection of all your project data on Asana. FluentPro uses a cloud-based technology that enables users to create data backup automatically for all their projects running on Asana.

Second, once your backup is created, you can recover and restore any lost Asana data at any time you want. Locate and restore the missing data from a backup copy created by FluentPro Backup. This advanced solution guarantees that you can keep working conveniently without fear of making errors or suffering a ransomware attack.

FluentPro’s backup version feature allows you to recover Asana data from the last changes you made at a particular time. With backup versions, you can save your immediate data state as a version based on your schedule. So, when a human error is inevitably made, revert your environment to that previous/earlier version and recover the missing data.

How to back up Asana projects on a schedule? 

You can select when to perform backups, whether hourly, weekly, or monthly. The flexibility means you can determine the range and quality of how your data is secured with full assurance of the optimal result.

×

To learn more about how to backup Asana project data using FluentPro Backup, you can get a quick demo today and experience the best backup and recovery solution.

Mitigate risks by adopting FluentPro Backup

Your business can be productive and stable with the proper backup and recovery solution for Asana. Companies that failed in this regard have incurred huge losses due to business disruption. Overcome these avoidable pitfalls by adopting FluentPro Backup and recovery solutions for your project data on Asana.

Using FluentPro Backup for your business comes with immense benefits

FluentPro Backup for Asana comes with enormous benefits for your organization, including:

• Complete backup for all mission-critical data on the Asana project management system.
• Automatic or scheduled project backup. This means project teams can continue working with peace of mind, knowing all project data are safe and can be restored whenever needed.
• Minimized risk of losing project data on Asana.
• Automated and reliable point-in-time version recovery.
• A guarantee of the quality and reliability of your company’s data. This fosters productive efficiency, timely completion of projects, and client retention.